Construction Site Docs

                                                           Key Document & Why It Matters

1️⃣Project Plans & Blueprints

These are the foundation of the build—showing designs, layouts, and specs. Revisions must be tracked to avoid costly mistakes.

2️⃣Permits, Licenses & Approvals

Legally required to start and continue work. Missing or expired permits can delay or halt the project entirely.

3️⃣Contracts & Subcontractor Agreements

Clarifies responsibilities, scope, timelines, and payment terms. Protects against legal and financial risks.

4️⃣Progress Reports & Daily Logs

Keeps teams aligned on project status, helps track delays or issues, and serves as proof for claims or inspections.

5️⃣Financial Records & Budget Tracking

Ensures the project stays on budget. Helps with forecasting, billing, audits, and cost control.

6️⃣Change Orders

Records adjustments in scope, cost, or schedule. Helps avoid disputes and keeps all parties informed and accountable.

7️⃣Inspection Reports

Verifies compliance with building codes and quality standards. Critical for passing milestones and final approvals.

8️⃣Safety Reports & Incident Logs

Tracks safety compliance and documents any incidents. Crucial for OSHA, insurance, and maintaining a safe site.

9️⃣Material Submittals & Approvals

Ensures materials meet design specs and client expectations. Prevents delays and rework due to incorrect materials.

🔟RFIs (Requests for Information)

Clarifies unclear or missing design details. Keeps communication flowing and prevents work stoppages.

1️⃣1️⃣Meeting Minutes & Communication Logs

Keeps a written record of decisions, responsibilities, and follow-ups from meetings. Great for accountability.

1️⃣2️⃣Warranty & Closeout Documents

Includes all final paperwork, manuals, and warranties. Required for project handoff and post-construction support.